ALL SOULS COMMUNITY CHURCH OF WEST MICHIGAN

BOARD OF TRUSTEES MEETING MINUTES

December 19, 2006

Members present: Tom Van Dragt, Mike Arents, Jen Schpiro, David Soet, Suzie MacKeigan, Elaine Eldridge, Jon Waalkes, Ursula Williams, and Dr. Brent Smith.

Members absent: Dan Schneider, Herman Sullivan, John Belaski, Gordon Arnold

Opening Words – Tom Van Dragt

Introductory Functions

      A. Minutes from the November 2006 BOT meeting.

          Motion: Approval of the November 2006 BOT minutes.

      B. Agenda items for this meeting were reviewed

      C. Times were established to complete Agenda within two hours.

      D. Assignments for this meeting: Action Item Recorder – Suzie MacKeigan

Financial – Report from the Vice President-Finance – David Soet

      A. November income statement was distributed prior to meeting.

      B. Finance Committee

      C. 2007 Pledge Canvas update.

Organizational

      A. Report from the Minister, Dr. Brent Smith

B. Report from President, Tom Van Dragt

      C. Report from Vice-President of Programs, Ursula Williams

            1. 2007 calendar under development

Old Business

      A. Charitable mileage deductions policy letter is posted.

B. Adult RE by-laws

            2. Vote in January on approval of by-laws

            3. Adult Re board being established

      C. Usher group

            1. 2 people have signed up to help

            2. We will continue to ask and recruit

      D. Strategic Plan activation

            1. Program boards are moving forward

            2. BOT continuing forward with financial planning

            3. Communication improvements needed

            4. Marketing needed

New Business:

      A. Forward through the Ages Application

            1. Jackie Vines and Tom Van Dragt coordinating the application

            2. Application Due December 31st, 2006

B. Update Membership Roster

            1. Review roster at January BOT meeting

            2. Each member on our roster will cost ASCC $69 in dues to the UUA over the course of the year.

            3. Criteria for membership is set by the church

      C. Nominating committee for the BOT

            4. Mike Arents and Jen Schpiro will make recommendation for the committee and establish guidelines for involvement.

      D. Establish Auction Committee

            5. Auction is the sole fundraiser for the general fund in the 2007 budget

            6. Establish a year round committee to develop and plan the auction in ways to increase the effectiveness and involvement

            7. Establish a policy with regard to other fundraising sponsored through ASCC

             

      E. Growth Committee

            1. Discuss at February meeting

            2. Develop strategies for growth

            3. Positive and integrated approaches to programming

Action Items:

        1. Suzie MacKeigan reported on action items.

      Action Item: Tom to add monthly pledge statements to next month’s agenda

      Action Item: Jen – file intent to apply for Chalice Lighters grant.

      Action Item: Tom – Add Adult RE by-laws vote to January agenda.

      Action Item: Tom – Add Membership roster discussion to January agenda.

      Action Item: Mike & Jen – prepare nominating committee process guidelines and develop names for committee for January meeting.

      Action Item: Elaine – write “blurb” on establishing an Auction Committee for the Weekly Expression

      Action Item: Elaine, Ursula and Jon – draft policy on general ASCC sponsored fundraising.

      Action Item: Tom – Add strategies for growth to February BOT agenda

      Action Item: Mike – Ask John Belaski to join in the Ahavas contract negotiating team

Closing Words - Dr. Rev. Brent Smith

Next meetings:

January 17th, 7pm at Ahavas

 

Respectfully submitted,

Jon Waalkes, Board Secretary

All Souls Community Church of West Michigan