ALL SOULS COMMUNITY CHURCH OF WEST MICHIGAN

BOARD OF TRUSTEES MEETING MINUTES

Preliminary Minutes

These minutes are preliminary and are subject to change. Minutes of the ASCC Board of Trustees are not approved until a motion is passed by the Board of Trustees.

August 16, 2007

Members present: Elaine Eldridge, Jen Hall, David Soet, Mary Beth Nudalman, Jock Ambrose, John Belaski, Jon Waalkes, Suzie MacKeigan, Steve Compton and Dr. Brent Smith

Members absent: Ursula Williams, Cindy Schneider

Guests present: None

Opening Words – Jon Waalkes

Introductory Functions

Motion: The approval of the minutes from the June 20, 2007 Board of Trustees meetings. David Soet, Jen Hall 9 yes, 0 no

Financial – Report from the Vice President-Finance –

      A. Cash flow manageable for this month.

      B. Budget planning for next year has begun

      C. 51% of pledges for 2007 have been received as compared to 52% from the same period last year

Organizational

      A. Report from the Minister, Dr. Brent Smith

              1. Each member of the BOT was asked to contribute $10.00 for ASCC to become a congregational sponsor of the interfaith Thanksgiving service.

              2. New BOT session was held in August and was well attended.

              3. Reported for Cindy Schneider – she has contacted all program boards and each one has scheduled a meeting in the near future. She will work closely with Community Life and Adult Education.

              4. A committee will be put together for a music director search.

               

B. Report from President, Jon Waalkes

              1. Stewardship committee formed and has met with Larry Wheeler.

              2. Board of Trustees informational meeting was held August 12 before service updating the congregation on current planning that the BOT has done.

              3. GR Press newcomers guide ad was approved by the Executive Committee

              4. New Board training was held August 6

              5. Update on Hodas Land Trust property on Cascade Road

      C. Report from Vice-President of Programs, Cindy Schneider

              6. See report from the minister

Old Business

        A. Forward Through The Ages (FORTH)

              7. The assessment report was discussed

        B. Annual Budget Drive

            1. Greg Hopkins will chair the Annual Budget Drive Committee

            2. Geoff Fields and Maribeth Nudelman will be the co-chairs of the ABD

            3. ABD Committee met with Larry Wheeler

        C. Strategic Plan Implementation was discussed and quarterly goals were reviewed and updated

         

        D. Safe Congregation Policy

              1. Presented by David Soets and discussion was held. The committee will be asked to develop an Off Site Policy for All Souls Sponsored Activities.

            Motion: Safe Church Policy be adopted as presented. 8 yes 1 abstention

        E. Chalice Lighter Application was presented by Elaine Eldridge. The application will be ready and mailed in for Sept 1 deadline.

New Business:

        A. Auction Committee Update – presented by Jen Hall. The auction will be held Dec. 6 from 6-8 PM at San Chez restaurant and a percentage of the profits will be donated to the Center for Healing Racism. Printing and postage expenses will be needed. The committee consists of Jen Hall, Kim Waalkes, Heather Williams, Tracie Coffman and Belinda Dodge.

        B. Budget revisions for 2007. Steve Compton will review the 2007 budget line item surplus and will bring a new revised budget to next BOT meeting to meet FORTH and fund raising expenses.

         

Closing Words -

Next meeting:

Thursda, September 20, 7 PM at AHAVAS

 

Respectfully submitted,

Suzie MacKeigan, Secretary, Board of Trustees

All Souls Community Church of West Michigan