ALL SOULS COMMUNITY CHURCH OF WEST MICHIGAN

BOARD OF TRUSTEES MEETING MINUTES

Preliminary Minutes

These minutes are preliminary and are subject to change. Minutes of the ASCC Board of Trustees are not approved until a motion is passed by the Board of Trustees.

 

March 21, 2007

Members present: Ursula Williams, Mike Arents, John Belaski, Dan Schneider, Elaine Eldridge, Jon Waalkes, Suzie MacKeigan, Jen Hall, David Soet, and Dr. Brent Smith.

Members absent: Herman Sullivan, Gordon Arnold, Tom VanDragt

Opening Words – Brent Smith

Introductory Functions

      A. Review minutes from the February 2007 BOT meeting.

        Motion: to approve February 1007 BOT minutes

      Mike Arents, Ursula Williams 2nd. 7 yes, 0 no

      B. Agenda items for this meeting were reviewed

      C. Times were established to complete Agenda within two hours.

      D. Assignments for this meeting:

      Action Item Recorder – Suzie MacKeigan

      Timekeeper – Jen Hall

      Process Observer – Elaine Eldridge

Financial – Report from the Vice President-Finance –

      A. No monthly report for February 2007 available

      B. No year end 2006 report available

      C. 50% of new pledge budget for 2007 has been pledged

Organizational

      A. Report from the Minister, Dr. Brent Smith

      - Roles of the program church and leaders

B. Report from President

          No report

      C. Report from Vice-President of Programs, Ursula Williams

          Adult Ed – The program has been launched and is in need of additional members.

          Music board has hired Amy Mulder to the part time position of Music Director.

          Covenant board has place a call to potential new Branches members to attend an organizational meeting.

          Covenant Board is looking for new board members to fill upcoming departures and strengthen the numbers of members.

          Newcomers board is in need of new members and a chairperson.

          Religious Education is surveying parents of youth through a year end survey.

          Program boards will be asked to inventory their assets on a common form before the June BOT meeting.

          Program boards will be asked for their 2008 draft program budgets before the June 2007 BOT meeting

          Ursula Williams has possession of a key to gain access to Ahavas in addition to the keys held by Brent Smith and Jon Waalkes.

Old Business

        Strategies for Growth

          Jon Waalkes presented the “One Page Strategic Plan” model as a tool for the BOT to use to focus efforts on working towards growth through the activation of our strategic plan.

           

        Safe Congregations Policy

            Mike Arents and Suzie MacKeigan will lead a committee to develop a Safe Congregations program

            · The Safe Congregations Policy will be presented at the May congregational meeting

C. Nominating committee

                o A draft slate will be presented in April to the BOT

New Business:

Motion: to approve the Religious Education Coordinators Contract (previously distributed to the BOT) Ursula Williams, Mike Arents 2nd 9 yes, 0 no

Motion: To not have a community bulletin board for general, unregulated postings. 9 yes, 0 no

Action Items:

        Suzie MacKeigan reported on action items.

      Action Item: David Soet contact Chad Coffman to establish a monthly meeting between the VP of Finance and Bookkeeper after month end and prior to the next BOT meeting to review finances.

      Action Item: David Soet will E-mail Steve Compton to move the attendance and collection information to the bottom of the Weekly Expression

      Action Item: Jen Hall will contact broker/investment firm with regard to investing finances.

      Action Item: Mike Arents will form a task force with regard to the safe congregations policy.

      Action Item: Jon Waalkes will lead and help implement the “one page Strategic Plan” model with the BOT and other members of the church interested in participating.

       

Closing Words - Dr. Rev. Brent Smith

Next meeting:

Wednesday, April 18th, 7pm at Ahavas

Respectfully submitted,

Jon Waalkes, Board Secretary

All Souls Community Church of West Michigan