ALL SOULS COMMUNITY CHURCH OF WEST MICHIGAN

BOARD OF TRUSTEES MEETING MINUTES

Preliminary Minutes

These minutes are preliminary and are subject to change. Minutes of the ASCC Board of Trustees are not approved until a motion is passed by the Board of Trustees.

May 15, 2008

Members present: Elaine Eldridge, Jon Waalkes, Suzie MacKeigan, Steve Compton, Cindy Schneider, Meribeth Nudelman; Dr. Brent Smith; David Soet;

Members absent: John Belaski; Jen Hall, Jock Ambrose, Ursula Williams

Guests present: Cindy Coleman, Keith Johnson

Opening Words – Jon Waalkes….each member of the BOT shared good news.

Introductory Functions –Minutes from April 17, 2006 were approved.

Financial – Report from the Vice President-Finance – Steve Compton

        A. Pledge Updates – not available for this month

        B. Monthly Financials – there were no monthly financials for the month of April available as there were outstanding questions for April. Steve will ask Book keeper for expenses for same month previous year. Steve will email BOT the April financials when available. Direct Debit sign up forms will go out with statements. Steve will submit information to the Weekly Expression and Order of Service. Steve will post monthly financials on the kiosk and monthly update.

        C. Stewardship/Finance Committee Update: no report.

Organizational

                 A. Report from the Minister, Dr. Brent Smith - Brent reported that Safe Churches for Staff forms had been filled out by Brent and Monique and given to Jon Waalkes.

        He had meet with the Settlement Representative, Alan Taylor, from Unity Temple in Oak Park. He will put Alan in touch with Jock regarding Minister Settlement Committee.

        Brent discussed with BOT the possibility of changing the time of Sunday worship for the summer months. It was decided to start the service at 10 AM from July 6 thru August. Cindy S. will check with Michelle, Music Board and other Boards to see is any issues with changing time. Brent will check with Monique.

          B. Report from President, Jon Waalkes

        There was no meeting of the Executive Board in May.

        Volunteer Recognition Sunday will be June 1st. Keith will get TCBY cake. Cindy will email all Program Board chairs to submit volunteer names to be acknowledged at church.

        Mary Beth will call a possible candidate to fill a vacancy on the BOT of Ursula Williams starting in June/July.

        Strategic Plan: Quarterly goals for Summer 2008 were established. Brent will author a seeker sensitive church document. The BOT identified people to lead goals.

          C. Report from Vice-President of Programs, Cindy Schneider - all programs doing well.

          Mid Winter lecture Series April 13 and 14, 2008 was a success.

Old Business:

 

New Business:

                A. MUUSJN Proposal: Cindy Coleman will be liason between MUUSJN and ASCC.

        B. Expenses for airfare, lodging and registration fee for General Assembly will be paid by ASCC. Mary Blackwell will be ASCC delegate.

        C. Request to light chalice for next five weeks by members of the BOT; Volunteers offered for 3 of the 5 weeks.

Closing Words -

Next meeting: Executive Board….June 5

BOT….June 19

 

Respectfully submitted, Suzie MacKeigan, Secretary, Board of Trustees

All Souls Community Church of West Michigan