Minutes of the Covenant Board of All Souls Community Church

March 13, 2007

Present: Gary Williams, Jon Waalkes, Keith Johnson

Absent: Gordon Arnold, Brent Smith (ex officio)

Old business:

The board accepted the minutes of the prior meeting (February 1, 2007). Minutes to be posted to ASCC website.

New Branches class issues:

Letter approved for sending as written. We agreed to use e-mail as our primary means to reach recent Roots class graduates, follow up with phone calls. No “snail mail”. Organizational meeting to be held March 25^{th at Ahavas after services. Childcare to be provided. KMJ to bring the handouts outlining the program to the organizational meeting, particularly for leaders to have.}

KMJ is to obtain from Brent the roster of the most recent class, as well as ideas for group leaders from the last two classes.

Covenant Board Picnic:

We decided to target June 24th for the picnic. This will avoid the May “traffic jam” we experienced last year, but may pose other issues. KMJ will ask about Manhatten Park in EGR for the date, Jon Waalkes will look into GR Township park at East Belt Line/Knapp, G. Williams will inquire for Wilcox Park in the city. We need to know availability, cost and if both a shelter and bathrooms will be available for rent. Final decision next meeting.

Status of Branches “Vision Quest” book:

Board has obtained electronic version of the book (no copyright information). Reprinting is now made simple and easy. Current inventory is 9 book in KMJ’s possession, Sue Belaski has 16 copies.

Brent has recommended the use of the “church printer” downtown, Chris at Screaming Gnat Studios (Lemon Tree Graphics), email landis@iserv.net.

No print order will be made until we know that we need more than 25 books.

Budget:

No actions at this time. We will attempt to hand over to the new board a good idea of the costs to run the program as we did so in the July 1, 2006 to June 30, 2007 timeframe.

Purchased resources for leadership training and small group support:

Books and other resources have been ordered (from both the UUA bookstore and from Amazon.com) per the discussion at the February meeting. Shipments will go to Johnson home until a permanent location can be found. Large print versions of books not available. We did not discuss the idea of constructing a cart like the one for the hymnals at this months meeting, as Gordon Arnold was not present.

New Business:

Beginning selection process for new board members for the 2007/2008 church year.

Nominating Committee (see Cov. Bd. Bylaws) will include Gary Williams and Cindy Johnson plus……

Membership criteria have been determined to allow the inclusion of all members of groups which have gone to a “rotating leadership” model. This includes all members of B-2, B-3 and B-4. Leaders of the defunct B-6 group are eligible. New leaders for newly-forming group (B-9) will also be eligible.

Size of board (per bylaws) is to be 3 to 7.

Our next meeting is set for 7:00 PM on April 26th (Thursday) at Johnson residence.

Respectfully submitted,

Keith M. Johnson